Top 12 Benefits of Managed Backup Services


Data loss can be caused by many different things, such as malfunctioning hardware or software, a natural disaster, human error, or even an attack. In light of this, it is essential for any company that values the safety of its most important data to implement a rigorous data backup policy.

Only 41% of businesses back up their data daily, leaving many open to potentially catastrophic data loss, even though nearly 90% of businesses back up at least some of their critical data at least occasionally.

The increasing dispersion of data over numerous cloud platforms, branch offices, and remote users’ endpoint devices makes backup operations more complex, time-consuming, and costly for IT teams. Therefore, many businesses nowadays use managed online backup services to protect vital corporate data and lessen the likelihood of data loss.

How do Managed Backup Services work?

The MSP (Managed Service Provider) creates and stores data backups for managed services, typically using cloud-managed backup technologies, ensuring the safety of your files in the cloud.

To make sure your data is safe, easily retrievable, and by industry standards, a managed backup service will monitor, maintain, test, and delete old backups regularly.

By outsourcing to a competent MSP, businesses can be assured that their backup procedures are always up to par. Managed service providers are usually quite knowledgeable about the newest and greatest backup methods and equipment. They possess knowledge about what information needs to be backed up, how often it should be done, which method to use, and where to store those backups.

Here Are 8 Ways That Managed Backup Services Help You Out
Managed backup services offer numerous advantages for companies of all sizes. Some of the major advantages are as follows:

Saves Money

Since most MSPs use cloud storage solutions, you won’t have to invest in and maintain costly on-premises storage facilities. As your company expands, this becomes increasingly crucial. As your data backup requirements expand, you don’t have to invest in expensive new hardware. Instead, you simply pay for the space you need.

As was previously said, backup procedures are becoming progressively more intricate and labor-intensive. There is no longer any need to look for new IT employees because of managed backup services.

Increases The Applicability of Regulations

Organizations must comply with laws like the General Data Protection Regulation (GDPR), the Payment Card Industry Data Security Standard (PCI DSS), the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and others to protect their customers’ personal information. However, to comply, an organization must use data in ways that are consistent with the rules.

Without professionally managed offsite data backups, many businesses cannot comply with IT compliance and security standards. Managed service providers (MSPs) are well-versed in the relevant legislation and industry standards and can assist you in adhering to them.

Maintains RTO and RPO Timelines

You can measure your tolerance for downtime and information loss by using RTO (Recovery Time Objective) and RPO (Recovery Point Objective) metrics. These metrics help calculate how long an application can be down before it causes substantial harm to the business (RTO) and how much data can be lost before it causes significant harm to the business (RPO).

How you handle regular backups and data storage can significantly impact the time it takes to recover from a disaster and the amount of data lost. Managed service providers make sure you have the hardware and software you need to recover data quickly and keep operations running smoothly in the event of a disaster

Allows for Preemptive Monitoring

Your IT team, although capable of handling the basics of technology and cyber security, may become overwhelmed if they also have to monitor your systems for the ever-increasing threat of cyber assaults or deal with a real security event.

Managed service providers (MSPs) offer around-the-clock, always-on, proactive monitoring of your system, including backups and data centers. Before problems escalate into full-blown disasters, they will act swiftly to fix any mistakes and eliminate any threats.

Reduces Downtime

Every second of downtime can add up, whether due to ransomware, a cyberattack, a hardware failure, or a natural disaster. Depending on the industry, an hour of downtime might cost anything from hundreds of thousands to millions of dollars.

By preparing organizations to respond to and recover from cyberattacks promptly, managed backup services reduce the amount of time their systems are inaccessible.

Improves Scalability

One of the greatest benefits of managed backup services is their ability to change as your company does. Managed service providers (MSPs) keep tabs on your backups’ regular operations and alert you in advance of any problems with storage space or bandwidth.

Managed data backup services also aid in optimizing backups to achieve optimum efficiency, resource utilization, and recovery adaptability. As your company expands, it will also guide how to transition to a more robust solution.

Provides a Network of Knowledgeable Professionals

It’s no secret that there is a severe scarcity of skilled security professionals, making it difficult for firms to implement effective security measures. Even if there were a vast pool of qualified security professionals available for hire, constrained IT budgets would make it hard to afford specialists in every area of security. Similarly, it makes no sense to require an employee to acquire an entirely new set of skills.

When you choose a managed services backup solution, you can tap into the expertise of professionals with extensive training and experience in data protection and recovery. A managed service provider (MSP) can assist your company use cutting-edge security tools and procedures to keep sensitive information safe at all times.

Maximise In-House IT Capacity

Opportunities, when taken advantage of, can lead to business success. Unfortunately, this gets more difficult as your available resources decrease. Many IT departments are already stretched to the limit by an abundance of tedious, repetitive work.

By contracting with a managed service provider, you may free up your IT department’s time and energy to focus on more important strategic projects, such as data backup management.

Ensures the Security of Sensitive Data and Applications

Backing up data serves a much more important purpose for many businesses than simply ensuring mental comfort or guarding their professional reputation. In highly regulated industries such as healthcare and banking, organizations must make it a priority to fulfill all of the necessary standards for IT compliance.

On the other hand, businesses have several other concerns besides the safety of their data. You will be able to concentrate on the most important aspects of your company if you form a partnership with a managed service provider (MSP). Many managed security service providers (MSPs) protect the data and applications of their customers from unauthorized access by employing multiple layers of security, such as end-to-end encryption and multi-factor authentication.

Gives the Option of Proactive Monitoring

The majority of small and medium-sized businesses (SMBs) rely on in-house IT departments to manage their day-to-day technology and cyber security requirements. However, a small team consisting of only one or two people may easily become overwhelmed by the growing risk of cyberattacks.

To ensure that your facilities, data centers, and cloud storage are all functioning as they should, a managed service provider (MSP) will proactively monitor them when you have managed backup. If something goes wrong, they will be able to fix it immediately and keep you updated, so you won’t have to worry about it.

Offers Recovery and Restoration Services Round-the-Clock and Year-Round

If you choose a third-party service to handle your managed backup, they’ll assign a specific group of people to manage your cloud-based backup. This team will be responsible for ensuring the safety of your network as well as keeping an eye out for any potential risks to the confidentiality of your data.

You can have peace of mind knowing that your managed cloud backup services are actively working to retrieve any lost files and restore your systems to normal operation in case of data loss or corruption.

It Can Provide You with a Sense of Peace

You can rest easy knowing that managed backup safeguards your company’s data in the case of a cyberattack, ransomware attack, or natural disaster. It is one of the most essential benefits of managed backup. Your company will have a much easier time getting back on its feet if it has a managed backup system and a disaster recovery plan in place.


Your company could fail due to ransomware, a natural disaster, a power outage, or a malfunction in one of your pieces of equipment. However, if you utilize a trustworthy managed backup service provider, you won’t need to worry about the safety of your data in the event of an unexpected catastrophe.

The managed backup services provided by this software combine on-premise hardware, a local backup, and leading cloud storage providers to ensure that you can recover from severe as well as minor events of data loss and ransomware assaults.